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The Best Google Calendar Alternative Options For Both Individuals And Teams

Choosing an alternative to Google Calendar can be a strategic move for individuals or teams seeking specific functionalities, better integration with certain ecosystems, or enhanced privacy and security features. With many options available, each calendar service offers unique features like advanced task management, intuitive interfaces, diverse customization options, and seamless integration with other productivity tools. 

google calendar alternative

The Best Google Calendar Alternative Options For Both Individuals And Teams

Whether you’re a part of a large organization requiring complex scheduling capabilities or an individual seeking a more user-friendly and personalized calendaring experience, there’s an alternative out there to meet your needs. The options vary from Microsoft Outlook Calendar to Zoho Calendar and Teamup Calendar. Selecting the right one involves considering your specific needs.

There are several excellent alternatives to Google Calendar, each offering unique features that cater to different needs. Here’s an overview of some of the best options available:

  1. ProofHub: This is a project management software with integrated calendar features. It provides a range of functionalities including chat, notes, activity logs, and reporting. Pricing details can be found on their website.
  2. ClickUp: Known for its ability to automate repetitive tasks, ClickUp offers a versatile template library. It has a free plan, with paid options ranging from $7 to $19 per user per month. The platform is rated highly on G2 and Capterra.
  3. Microsoft Outlook Calendar: A part of the Microsoft ecosystem, this app offers extensive features like calendar sharing, reminders, and integration with other Microsoft products. It’s free with a Microsoft account.
  4. Zoho Calendar: This is a simple yet effective tool for event scheduling, appointment scheduling, and team calendars. It’s particularly useful for those already using Zoho’s suite of tools and is available for free.
  5. TimeTree: Popular among families and small groups, it’s designed to share and coordinate schedules among multiple people.
  6. Teamup Calendar: Offers scalable, color-coded sub-calendars and different levels of access permissions, making it suitable for managing cross-functional teams. It has a free plan, with paid options ranging from $10 to $105 per month per calendar.
  7. TimeBlocks: This app is designed for individuals, offering features like a to-do list, habit tracker, and time management tools. It’s a free app, suitable for freelancers or contractors.
  8. DigiCal Calendar Agenda: Offers customizable widgets and integrated weather forecasts, with options to sync with other calendars. It provides seven calendar views and customizable themes.
  9. Edo Agenda: This app is tailored for creative freelancers, offering features like tasks, snippets, agenda days, and reminders. It has both free and premium versions.
  10. Basecamp: It’s a project management and team communication tool, with features like to-do lists, file storage, messaging, and schedule management. Basecamp is especially useful for teams focusing on collaboration and communication.
  11. Fantastical: Known for its intuitive design and powerful features, it’s a favorite among Apple users. It stands out with its natural language event creation and a comprehensive view of events.
  12. Cozi: A family organizer that includes a shared calendar, reminders, and lists. It’s great for managing family schedules.
  13. Asana: Another project management tool that offers calendar views. It’s suitable for tracking projects and deadlines and integrates well with other tools.
  14. Apple Calendar: Ideal for users heavily invested in the Apple ecosystem. It offers seamless integration with other Apple devices and services.
  15. Trello (with Calendar Power-Up): Trello, primarily a project management tool, can be turned into an effective calendar system with its Calendar Power-Up, appealing to those who prefer a visual, board-based approach.

Each alternative provides unique features and benefits, catering to different types of users and teams. For pricing and more detailed information, it’s best to visit the respective websites of these applications. Most offer a free version. At the very least, there will be a free trial to these best alternatives. 

google calendar for teams

Why choose a Google Calendar alternative?

Choosing a Google Calendar alternative can be beneficial for several reasons, depending on individual or organizational needs. Whether you want to schedule tasks, invite family members to important events, set reminders, lean into productivity tools, looking for a sleek interface, or are genuinely concerned with data privacy, there is a solution for you. Here are some key features people desire when switching from the default calendar of Google’s email. 

  1. Feature Requirements: Some users might need specific features that Google Calendar doesn’t offer. For instance, more advanced project management functionalities, integrated task management, or better customization options.
  2. Ecosystem Integration: If you’re heavily invested in a different ecosystem, such as Microsoft or Apple, you might prefer a calendar app that integrates more seamlessly with your other tools and devices.
  3. Privacy Concerns: Some individuals or organizations may have concerns about privacy and data security with Google products. In such cases, they might opt for a service that aligns more closely with their privacy preferences.
  4. User Interface and Experience: The user interface of Google Calendar might not appeal to everyone. Alternatives might offer different aesthetics or a user experience that some users find more intuitive or enjoyable. An intuitive interface is often considered one of the best features to have in a powerful tool. 
  5. Collaboration Features: While Google Calendar is great for basic scheduling, some alternatives might offer better tools for team collaboration, shared resource scheduling, or more granular permission settings.
  6. Cost and Pricing Structure: Some organizations or individuals might be looking for a more cost-effective solution, especially if they need a calendar for a large team. Alternatives might offer more attractive pricing models.
  7. Niche Functionality: Certain industries or professions might have specific calendaring needs better met by specialized software. For example, a medical practice might need a calendar with appointment booking and patient reminder functionalities.
  8. Personal Preference: Sometimes, the choice comes down to personal preference based on ease of use, specific functionalities, or simply liking one interface over another.

In summary, choosing an alternative to Google Calendar often revolves around specific functional requirements, integration needs, pricing, user experience, and personal or organizational preferences for privacy and data handling.


What features do the best online calendars have?

​The best online calendars typically incorporate standout features designed to enhance scheduling efficiency, improve organization, and facilitate collaboration. Here are some calendar functions that are often found in top-rated online calendars by individual users:

  1. Ease of Use: A user-friendly interface that is easy to navigate and intuitive to use is essential. This includes clear views (day, week, month, year), easy event creation, and simple editing options.
  2. Integration Capabilities: Integrating with other applications, such as email clients, project management tools, and social media platforms, is crucial for streamlined workflow.
  3. Sharing and Collaboration Tools: Features that allow for easy sharing of calendars and scheduling group meetings or events. This can include shared calendars, group scheduling options, and permissions settings for different users.
  4. Mobile Accessibility: A mobile app or mobile-responsive design is important for accessing the calendar on the go. Good synchronization across devices is also key.
  5. Customization: Options to customize the look and feel of the calendar, including color coding, custom views, and adjustable settings to suit individual preferences.
  6. Reminders and Notifications: Automated reminders and notifications for upcoming events or deadlines help keep users on track.
  7. Time Zone Support: For those working across different regions, robust time zone support is important to schedule meetings accurately.
  8. Task Management: Some calendars include task management features, allowing users to create, assign, and track tasks alongside their calendar events.
  9. Recurring Events: The ability to set up recurring events easily saves time and ensures regular commitments are not overlooked.
  10. Appointment Scheduling: For business use, especially in service industries, features that allow clients to book appointments directly into the calendar can be very beneficial.
  11. Privacy and Security Settings: Options to control the visibility of specific events or entire calendars, as well as robust security to protect sensitive data.
  12. Offline Access: Accessing and managing the calendar even without an internet connection can be a crucial feature for some users.

These features combine to create a comprehensive and efficient calendaring experience, catering to various needs from personal organization to professional scheduling and team coordination. The best choice of calendar will depend on which features are most important for your specific use case.

team members

Shared Calendar Options For Teams

Several online services offer shared calendar features, allowing you to connect with your team members efficiently. Here are some notable options to log your shared daily activities:

  1. Microsoft Outlook Calendar: Part of the Microsoft Office Suite, it is particularly useful for businesses already using Microsoft products. It offers robust features for team scheduling, shared calendars, and meeting organization.
  2. Teamup Calendar: This web-based calendar is designed for group sharing, making it easy to manage team schedules, events, and resources. It provides different levels of access permissions for team members.
  3. Asana: While primarily a project management tool, Asana includes calendar views that can be shared with team members to track deadlines and projects.
  4. Trello (with Calendar Power-Up): Trello is a task management tool that can be turned into a shared calendar using the Calendar Power-Up, offering a visual approach to team scheduling and project tracking.
  5. Zoho Calendar: If you are using Zoho’s suite of productivity tools, Zoho Calendar offers seamless integration and sharing capabilities, making it a good choice for team collaboration.
  6. Basecamp: As a project management tool, Basecamp provides a way to share schedules and deadlines within its system, integrating calendar functionality with other team collaboration features.
  7. ClickUp: Offers shared calendar features as part of its broader project management toolkit. Ideal for teams that need a combination of task management and calendaring.

Each of these services offers unique features and integrations, so the best choice depends on your team’s needs, the existing software ecosystem, and the level of functionality required.

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